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With Outlook, you can send a copy of a contact item in vCard format, a standard format for exchanging contact information. This allows the recipient to import the contact data into a contact management program, assuming that the recipient s program supports the vCard standard (as most do). Here s how to share your contact information with others using a vCard:

The National Oceanic and Atmospheric Administration (NOAA) Computer Users' Guide for Protecting Information Resources is available at http://www.csp.noaa.gov/Users-Guide-2002.

1 In Outlook, open the Contacts folder and select the contact item you want to send. 2 Choose Action, Forward As vCard. Outlook inserts the vCard into the message. 3 Complete the message as you normally would and click Send.

The Security Awareness Corporation sells a variety of materials such as posters, screen savers, tutorials, and pamphlets, to help promote security awareness. They also have some free customizable materials available at a href="http://www.securityawareness.com" target="_window2">http://www.securityawareness.com.

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Tip Send data as an Outlook item If you know that the recipient uses Outlook, you can right-click the contact and choose Forward or select the contact and choose Action, Forward to send the contact data as an Outlook contact item. Outlook users can also use vCard attachments.

Native Intelligence, Inc. offers a variety of security awareness program materials at http://nativeintelligence.com/awareness.

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Figure 21-10. Outlook generates a task completed message when an assignee marks a task as completed.

Exercise: Stages and Delivery Types Match the numbered security education program stages in the left column to the appropriate lettered delivery types in the right column. a. a. Research projects a. b. b. Demonstrations b. c. c. Logon banners c. d. d. Discussions d. e. e. Hands-on activities e.

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As you work on an assigned task, you ll probably want to send status updates to the person who assigned the task to you. Sending task status reports is more than easy it s automatic. Outlook generates the updates each time you modify the task, such as when you change the Percent Complete value. Because you can t force another update without changing the task, you might want to make a small change in one of the task s properties for example, increas ing the Percent Complete value by 1 percent to generate an update.

Lesson Review The following questions are intended to reinforce key information presented in this lesson. If you are unable to answer a question, review the lesson and then try the question again. Answers to the questions can be found in Appendix A, "Questions and Answers." 1. 1. Which stage of the security education program is mostly marketing 1. 2. 2. At which stage of the security education program are individuals most likely to be self-motivated 2. 3. 3. Security training is most effective when it is __________________ 3. Lesson Summary

Outlook allows you to create an unassigned copy of a task that you have assigned to someone else. This unassigned copy goes into your task list with you as the owner. You can then work on the task yourself or assign it to someone else. For example, suppose that you assigned a task to someone but you want to work on it, too. You can create a copy and then work on the copy, changing its dates, completion status, and other information as you go. Creating an unassigned copy has one drawback, however: you will no longer receive updates for the assigned task. This makes it more difficult to track the other person s progress on the assigned task. Follow these steps to create an unassigned copy of a task:

Communication lines must be open for a security program to be successful. Support from top executives and the security administrator should be quite evident throughout the organization. Organizational members should be encouraged to ask questions, express concerns, and report violations.

1 In Outlook, open the Tasks folder and then open the assigned task. 2 Click the Details tab, and then click Create Unassigned Copy. 3 Outlook displays a warning that creating the copy will prevent you from receiving

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except that the word copy is appended to the name in the Subject box. Make changes as needed to the task and then choose Save And Close to save the changes.

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